The 53rd Meeting of

APEC Expert Group on Energy Efficiency & Conservation

 

The 52nd Meeting of

APEC Expert Group on New and Renewable Energy Technology

 

ADMINISTRATIVE CIRCULAR

 

18 - 22 March 2019

Hong Kong, China

               

 

 

Table of Contents

1.         Welcome- 3

2.         Meeting Dates and Venue- 3

3.         Programme- 3

4.         Registration-- 4

5.         Accommodation-- 4

6.         Official Hospitality- 5

7.         Secretariat Services- 5

8.         Language- 5

9.         Dress Code- 5

10.      Visit Visa / Entry Permit Requirements- 6

11.      Airport and Transfer Information-- 7

12.      Travel Insurance- 8

13.      General Information about Hong Kong-- 8

Annex A: Detailed Map of the Meeting Venue- 12

Annex B: EGEE&C 53 and EGNRET 52 Joint Meeting and Associated Workshops Schedule- 13

Annex C: Registration Form of Meetings- 14

Annex D: Meeting Venue Map- 15

Annex E: Hotel Room Reservation Form-- 16

Annex F: Attractions around the Meeting Venue- 17

 


 

  1. Welcome

    We look forward to welcoming you to Hong Kong, China for the 53rd Meeting of APEC Expert Group on Energy Efficiency & Conservation (EGEE&C 53) / the 52nd Meeting of APEC Expert Group on New and Renewable Energy Technology (EGNERT 52) Joint Meeting and Associated Workshops.

     

    This Circular presents the arrangements and other relevant information for your participation at the EGEE&C 53 / EGNRET 52 Joint Meeting and Associated Workshops including registration, accommodation, meeting venue, programme outline, transportation, visa requirements, etc.

     

    For these two meetings (EGEE&C 53 / EGNERT 52), delegates are STRONGLY advised to complete the registration and hotel reservation at your earliest convenience.

     

  2. Meeting Dates and Venue

    The EGEE&C 53 / EGNRET 52 Joint Meeting and Associated Workshops will be held on 18th – 22nd March 2019. The official venue is Regal Kowloon Hotel with details below:

     

    Address

    :

    71 Mody Road, Tsimshatsui, Kowloon, Hong Kong

    Telephone

    :

    +852 2722 1818

    Email

    :

    [email protected]

    General Website

    :

    https://www.regalhotel.com/regal-kowloon-hotel/tc/home/home.html

     

     

    Detailed map is shown in Annex A in the Circular.

     

  3. Programme

    The Meeting Schedule for EGEE&C 53 / EGNRET 52 Joint Meeting and Associated Workshops is provided at Annex B. Members’ participation in the full week of events is strongly encouraged.

     

    Social events will be scheduled during the week as below.

  4. lWelcome Dinner in the evening of Wednesday, 20 March 2019 (18:00 – 21:00);
  5. lTechnical Site Visit on Friday, 22 March 2019 (09:00 – 17:00).

     

  6. Registration

    Delegates are required to register their attendance by filling in the registration form(s) in Annex C and send back to EGEE&C / EGNRET Secretariat. We are grateful for your cooperation and registration.

     

    Please note that the registration form is for meeting arrangements ONLY, not for hotel reservation. For the details of hotel, please refer to the following section 5 - Accommodation.

     

  7. Accommodation

    Accommodation is at delegates’ own expense as per standard APEC practice. Delegates are required to contact the hotel directly to book and confirm their accommodation.

     

    Regal Kowloon Hotel is the designated hotel for EGEE&C 53 / EGNRET 52 Joint Meeting and Associated Workshops. The meeting rooms are located on the first and second floors of the hotel with appropriate signage indicated. A meeting venue map of the conference rooms is provided as Annex D.

     

    The hotel offer special room rates for the EGEE&C 53 / EGNRET 52:

    Room Type

    Daily Room Rate

    Superior Single Room

    (28 square metre)

    HK$1,375 net (around US$ 175)

    Room rate is inclusive of in-room internet access and one daily buffet breakfast

    Superior Twin Room

    (28 square metre)

    HK$1,529 net (around US$ 195)

    Room rate is inclusive of in-room internet access and two daily buffet breakfast

     

     

    Reservation

    Delegates are required to make and confirm reservation DIRECTLY with the hotel. To make reservation, please complete the Hotel Room Reservation Form provided as Annex E and send it to the hotel by email ([email protected]) or fax (+852 2311 8900) on or before Thursday, 31 January 2019.

     

    Please note that any reservation made after the deadline (Thursday, 31 January 2019, Hong Kong, GMT+8) would not be guaranteed for both room availability and special offered rate.  Please also note the cancellation policy for hotel reservation.

     

    Some attractions nearby the venue are recommended in Annex F.

     

  8. Official Hospitality

    A site visit will be organized for APEC meeting attendees on Friday, 22 March 2019 from 09:00 to 17:00. Details will be advised around 1 month before the meeting by the host.

     

  9. Secretariat Services

    A secretariat room will be available at the Regal Kowloon Hotel for the EGEE&C 53 / EGNRET 52 Joint Meeting and Associated Workshops on:

  10. lSunday, 17 March 2019 from 14:00 to 17:00; and
  11. lMonday, 18 March 2019 to Thursday, 21 March 2019 from 09:00 to 17:00.

     

  12. Language

    As the official language of APEC, English will be used during the EGEE&C 53 / EGNRET 52 Joint Meeting and Associated Workshops.

     

  13. Dress Code

    The dress code for the EGEE&C 53 / EGNRET 52 Joint Meeting and Associated Workshops is business attire.

     

    Casual and comfortable wear will be more suitable for site visits on Friday, 22 March 2019.

     

     

  14. Visit Visa / Entry Permit Requirements

    In general, all visitors to Hong Kong must have a passport that is valid for at least one month after the period of their intended stay in Hong Kong. Visitors of most of the APEC economies enjoy visa-free period. Delegates from People’s Republic of China, Chinese Taipei and Viet Nam should to pay attention for applying appropriate visa/ entry permit as early as possible.

     

    The following table sets out the visa free period allowed / visa requirement for various passport holders for entering Hong Kong:

     

    Nationality of

    Foreign Country

    Visa Free Period Allowed (Days) with Regular Passport

    Diplomat

    Passport

    Valid APEC Business Travel Card

    Australia

    90

    -

    -

    Brunei Darussalam

    90

    -

    -

    Canada

    90

    -

    -

    Chile

    90

    -

    -

    People’s Republic of China

    Visa/ entry permit required[1]

    Visa/ entry permit required1

    Visa/ entry permit required1

    Indonesia

    30

    -

    -

    Japan

    90

    -

    -

    Republic of Korea

    90

    -

    -

    Russia

    14

    -

    -

    Malaysia

    90

    -

    -

    Mexico

    90

    -

    -

    New Zealand

    90

    -

    -

    Papua New Guinea

    90

    -

    -

    Peru

    30

    -

    -

    The Philippines

    14

    -

    -

    Singapore

    90

    -

    -

    Chinese Taipei

    Visa required[2]

    Visa required2

    Visa required2

    Thailand

    30

    -

    -

    The United States

    90

    -

    -

    Viet Nam

    Visa required[3]

    Visa required3

    Visa required3

     

    “-”: Visa not required

    Please note that visa free period allowed are subjected to changes.

    You are advised to check from the website www.immd.gov.hk/eng/services/visas/visit-transit/visit-visa-entry-permit.html for any updates. For countries not listed in the able should check the same website as well.

     

  15. Airport and Transfer Information

    International visitors to Hong Kong will arrive at Hong Kong International Airport (www.hongkongairport.com).

     

    Airport Passenger Departure Tax & Surcharges

    Air Passenger Departure Tax of HK$120, security charge of HK$50 and Airport Construction Fee ranged from HK$90 to HK$180 (according to destination and class) are normally levied on each passenger who departs from Hong Kong by air. The charges are collected together with the airfare.

     

    Three transportation options are suggested from airport to the designated hotel:

    1. The Airport Express operates from 05:54 to 00:48 daily. Delegates can take Airport Express from Airport station to Kowloon Station (as shown below).

       

      Then transfer to Complimentary Airport Express Shuttle Bus #K3: To Tsim Sha Tsui Mody Road, and get off at Stop 3: Regal Kowloon Hotel (the meeting venue).

    2. You could opt for bus A20 or A21. Please get off at Granville Road, Chatham Road South.

      A20

      Operation hour: 11:00 – 00:00

      Travelling time: approx. 85 minutes

      Fare & Route: https://goo.gl/3bscNp

      A21

      Operation hour: 05:30 – 00:00

      Travelling time: approx. 75 minutes

      Fare & Route: https://goo.gl/EcHw28

       

    3. You could also take taxi at the airport to the hotel. The taxi fare is metered and should be around HK$230-280 (around US$30-35). It takes about 40 minutes.
    4. Transfer provided by the Hotel: please refer to the Hotel Reservation Form for full details.

       

  16. Travel Insurance

    Delegates are strongly recommended to make travel insurance arrangements before departing for Hong Kong, and ensure that having an appropriate level of protection to cover their stay in Hong Kong.

     

  17.  General Information about Hong Kong

    Local Time

    Hong Kong local time is 8 hours ahead of GMT.

     

    Dialling code

    The Hong Kong country code +852 will allow you to call Hong Kong from another country. Hong Kong telephone code +852 is dialled after the IDD and followed by the phone number.

     

    Currency

    The legal tender in Hong Kong is the Hong Kong dollar (HKD) which is a decimal currency with units in dollars and cents,

     

    You can exchange your currency for Hong Kong dollars at any authorized money exchanger or currency exchange counters at Hong Kong International Airport. Hong Kong dollar is pegged to the US dollar at a rate of about HK$7.80 to US$1, although exchange rates may fluctuate slightly. Exchange rates of other currencies fluctuate daily depending on currency markets.

     

    Traveller's cheques are accepted by most leading banks and hotels. International credit cards such as American Express, VISA, Diners Club and MasterCard are also welcome at many hotels, retail shops and restaurants. Such premises usually display stickers showing the credit cards they accept at their entrances.

     

     

    Bank

    Major Banks are open from 09:00 to 17:00 Monday to Friday, and from 09:00 to 13:00 on Saturdays. Some bank services are not available an hour before closing.

     

    Automatic teller machine (ATM) can be found almost everywhere. Many take international cards and some HSBC 'Electronic Money' machines provide 24-hour cash withdrawal (HK$) facilities for Visa and MasterCard holders.

     

    Tipping and Service Charge

    Most restaurants will levy 10% service charge but waiters will expect to be given some loose change. However, tipping is left to your discretion.

     

    Electricity

    The standard electrical voltage in Hong Kong is 220 volts AC 50Hz. Adaptor is necessary for 100-volt appliances and electrical equipment. The majority of electrical outlets in Hong Kong take a three-pronged plug and socket outlet (see photos). Delegates are highly recommended to bring their own adaptor.

     

    Plug

    Socket Outlet

     

     

     

    Transportation

  18. lMTR

    Mass Transit Railway (MTR) operates from about 06:00 to 01:00 and covers all major districts in Hong Kong along 10 inter-connected lines. You may also download the MTR mobile app for route suggestion and real-time update of the train schedules.

     

     

  19. lTaxi

    Taxis are red in urban areas, green in New Territories and blue on Lantau Island. Flag falls are HK$24, HK$20.5 and HK$19 respectively for the first 2 kilometres. HK$1.7, HK$1.5 and HK$1.5 will be charged for every subsequent 200 metres. Taxi drivers are required to charge according to the taximeter except extra charge levied for tunnel or bridge tolls and handling luggage. Taxis are usually easily hailed along the street. The hotel front desk will call taxi for the guests upon request.

     

  20. lOctopus Card

    Octopus Card is a stored-value electronic card that can be used for most public transport, as well as purchases in convenience stores, fast food shops, supermarkets, vending machines and more. The best types for visitors include Sold Tourist Octopus card at HK$39 and On-loan Octopus card with a refundable deposit of HK$50. A refund handling fee will be charged if you return the On-loan Octopus less than 90 days from the date of issue. The cards are available at MTR station customer service centres. For more information, please visit https://goo.gl/Tx4Ggq.

     

    Health and Hygiene

    Visitors are required to pay HK$1,230 (~US$160) if they use Accident and Emergency services in Hong Kong public hospitals. The government of Hong Kong Special Administrative Region assures visitors of proper emergency care as long as they require. For those who cannot pay immediately will be billed later. Therefore, you are recommended to make travel insurance arrangement before departing for Hong Kong which should cover medical expenses during your stay in Hong Kong.

     

    Vaccination certificates are not required usually though, please check with your local carriers as requirements could be changed. 

     

    Smoking is prohibited in most enclosed public places, including restaurants, malls and some bars as well as some outdoor areas such as transport interchanges and outside escalators.

     

    Hong Kong has strict laws to maintain environmental hygiene, including fixed penalty fines for littering, spitting and smoking.

     

     

    Weather

    March is the start of spring in Hong Kong. The weather is warm and humid. The average temperature range is from 17°C to 23°C. You may check Hong Kong weather forecast at http://visithk.weather.gov.hk/index_e.htm before coming.

     

    Languages

    The official languages are Chinese and English as well as Cantonese which is the most widely spoken language. All major signage is in English or bilingual. Service industry provide English and Putonghua services most of the time.

     

    Emergency Services (Police, Fire or Ambulance): 999

     

     

    Annex A: Detailed Map of the Meeting Venue

     

     

    Regal Kowloon Hotel

     

     

     

     

     

     

    Annex B: EGEE&C 53 and EGNRET 52 Joint Meeting and Associated Workshops Schedule

     

    18 Mar 2019 (Monday)

    19 Mar 2019 (Tuesday)

    09:00

    I

    12:00

    APEC Workshop on Energy Efficiency in the Transport Sector - Developing Fuel Economy Regulations

     

    APEC Workshop on Aligning Conformity Assessment Efforts for Energy Efficiency Regulations of Motors in the APEC and ASEAN Regions: 1st Stakeholders’ Consultation Workshop

    APEC Workshop

     on Supporting Renewable Energy Integration and Energy Efficiency through Effective Regulation

    Lunch Break

    13:30

    I

    17:00

    APEC Workshop on Energy Efficiency in the Transport Sector - Developing Fuel Economy Regulations

    EGNRET Pre-meeting Discussion

    APEC Workshop on Aligning Conformity Assessment Efforts for Energy Efficiency Regulations of Motors in the APEC and ASEAN Regions: 1st Stakeholders’ Consultation Workshop

    APEC Workshop

     on Supporting Renewable Energy Integration and Energy Efficiency through Effective Regulation

     

     

    20 Mar 2019 (Wednesday)

    21 Mar 2019 (Thursday)

    22 March (Friday)

    09:00

    I

    12:00

    EGEE&C + EGNRET Joint Meeting (1)

    EGEE&C 53 Meeting

    EGNRET 52 Meeting

    Technical Site Visit

    Lunch Break

    13:30

    I

    17:00

    EGEE&C 53 Meeting

    EGNRET 52 Meeting

    EGEE&C + EGNRET Joint Meeting (2)

    Technical Site Visit

    18:00

    I

    21:00

    Welcome Dinner

     

     

     

     

    Annex C: Registration Form of Meetings

    To be provided by the Secretariats

     

     

    Annex D: Meeting Venue Map

    2nd Floor – Meeting Rooms for Day 1 and 2 (Montparnasse I-VI)

     

    3rd Floor – Meeting Rooms for Day 3 and 4 (Versailles Ballroom & Luxembourg I&II) and Secretariat Room (Longchamp II)

     

     

    Annex E: Hotel Room Reservation Form

    PDF version of the form will be provided.

    Annex F: Attractions around the Meeting Venue

    There are several attractions near the meeting venue.

     

  21. lShopping

    Tsim Sha Tsui is a giant world bazaar, you can enjoy great shopping experience in a number of shopping malls. More information of the shopping malls could be found in the websites:

  22. lTsim Sha Tsui Promenade

    With 5-minute walk from Regal Kowloon Hotel (the meeting venue), the amazing view of the skyline of Hong Kong Island over the busy waters of the Victoria Harbour will come into your eyes. Then you can walk along the promenade to Tsim Sha Tsui East Waterfront Podium Garden, Avenue of Stars (under improvement works and expected to reopen in early 2019), Hong Kong Space Museum, Hong Kong Cultural Centre, Former Kowloon-Canton Clock Tower and Star Ferry Pier.

     

  23. lKowloon Park

In the busy Tsim Sha Tsui, a calm, peaceful garden can provide you a place to relax. The Park was an army fortress and was handed over by the military for public use in 1970. In the Park, there is a Chinese Garden comprising a two-tier lotus pond, with a traditional Chinese pergola at the centre of the pond.

 

For more details of the attractions in Hong Kong, you may browse http://www.discoverhongkong.com/eng/index.jsp .


 

Location Map

 

 

 

 

 

 

 

 

 

You may go to https://goo.gl/dFt4si for the map.



[1] For delegates of People’s Republic of China, please visit http://www.immd.gov.hk/hkt/services/visas/overseas-chinese-entry-arrangement.html#aa and contact Hong Kong and Macao Affairs Office for entry permit application